The Atlantic Coastal Cooperative Statistics Program (ACCSP) is the principal source of dependable and timely marine fishery statistics for Atlantic coast fisheries

 

Confidentiality FAQ

    When data can be traced back to a single trip or a single harvester (even when it is implicit), data should be pooled for presentation purposes.  See “How should I present confidential data” section for suggestions on pooling/combining data to meet confidentiality requirements.

    In some cases, annual summary by state and species may still be confidential because only one or two dealers process the catch. Alternatively, if there is only one known harvester in a state, the harvester’s identity is implicit and those data are confidential.

    For example:

    Someone is presenting on the total landings of deepwater catshark for 2005. The presenter would need to be aware that if less than three dealers purchased catshark for that year then it is a violation of the fisheries rule of three to show any totals of landings. Or, if less than three fishermen catch and land catshark then it is a violation of the fisheries rule of three to show any totals of landings.

    If the fishery participants are unknown (i.e. the identities of the dealer or fisherman were never reported or otherwise are not included in the data), there must be at least 3 records included for data summaries to be considered non-confidential.

    Many requests for information can be answered using the non-confidential views such as landings by species, state, and year. However, some analyses (such as stock assessments) require more detailed information than can be obtained from the non-confidential views. In those cases, access to confidential data becomes necessary as either an ongoing need or a custom data request.

    To determine the difference in total landings between confidential and non-confidential landings, users can check coast-wide totals using non-confidential to confidential comparison queries available in the non-confidential queries.

    Once an individual has access to the confidential queries in ACCSP, their access and the results of their queries are limited to the program partners with approved access. For example, if data for the deepwater catshark was collected by NMFS, Florida, and Virginia, an individual would need permission to see the data from all three partners.  If the user only has access to NOAA Fisheries and Florida then the data from Virginia would not be presented in the results of the query. Therefore individuals will only see complete data if you have access to all Program Partners with data in which you are interested. You may need to inquire via email to support@accsp.org to determine which partners have collected the data relevant to your needs.

    Confidential data can only be disclosed to or accessed by authorized users. You should be aware of the authorization privileges of those to whom you are presenting data. It is the sole responsibility of the person extracting confidential data from ACCSP to ensure that confidential data are not disclosed via presentation, publication, or other distribution. Users will be held accountable for any violations by the partner granting access.
    • Sensitive data are only to be released to the public in aggregate form, such that the identity of the submitter(s) cannot be determined either from the present release alone or in combination with other releases.
    • Be aware that simply removing participant (dealer, fisherman, and vessel) name is not sufficient to ensure confidentiality of ACCSP data.
    • Pooling may be done across years or areas (states) to best fit the intended presentation or analysis (e.g. group several states when one state has only one harvester).
    • Alternatively, data cells with confidential information can be masked with another symbol (*) and the totals adjusted downward for presentation to ensure the confidential data cannot be determined by subtraction.
    • When presenting minimum or maximum data, or range of values data, users should present the information so that it summarizes the data to at least 3 participants, such as a histogram of data in a several categories (e.g. <500, 500-1000, >1000), or statements such as 90% of the data falls between [low value] and [high value].

    ACCSP acts as the stewards of the data owned by the program partners. Therefore the confidentiality laws, rules, and regulations of the partner agency that originally collected the data apply and shall prevail.

    If confidential data are released, ACCSP will immediately revoke data access and the security contacts of each program partner to which you have access will be notified.  Program Partners will evaluate the information and provide appropriate course of action.

    Each program partner of the ACCSP may have its own civil and criminal penalties for unauthorized disclosure, misuse, or other violations of the confidentiality of fisheries data.  Examples of partners with additional regulations and penalties:

    • Connecticut:  “…fined not more than one thousand dollars or imprisoned not more than thirty days or both and each such violation shall constitute a separate offense.”
    • NOAA Fisheries: The Trade Secrets Act states that any person disclosing confidential data “…shall be fined up to $1,000 under this title, or imprisoned not more than one year, or both…”

    Begin by completing the Application for Confidential Access. This application should be filled out for each program partner that is a source of the confidential data you will be using.

    By completing the Application for Confidential Access you are acknowledging that you:

    Understand the “Fisheries Data Rules of Behavior” and you are fully aware that each program partner of the ACCSP may have their own civil and criminal penalties for unauthorized disclosure, misuse, or other violations of the confidentiality of fisheries data. You also understand that you may be subject to those penalties under federal orders or state regulations.

    Fax pages 1 and 2 of the application to the security contact (listed on page 4 of application) for the appropriate program partner. Also, send any additional forms that may be required to the appropriate program partners.

    (NOTE: expiration date set by program partners, and automatic reminders to users of expiration within 60 days, with automatic removal (and email confirmation) of partner access upon expiration dates.)

    Access to confidential data requires approval of each program partner that collects those data.

    The process for approval by a program partner typically includes assessing the need for data at the confidential level, receipt of a signed non-disclosure form, determining whether the access should be continuous or one-time and returning the completed form to ACCSP.

    Once approved staff will update your user status to include access to confidential data from the appropriate program partner. Users receive an email confirming changes in confidential access.

    Any questions on the release of data should be directed to the security contact of the program partner that collected those data.

How do I know if data abide by the rules?

When data can be traced back to a single trip or a single harvester (even when it is implicit), data should be pooled for presentation purposes.  See “How should I present confidential data” section for suggestions on pooling/combining data to meet confidentiality requirements.

In some cases, annual summary by state and species may still be confidential because only one or two dealers process the catch. Alternatively, if there is only one known harvester in a state, the harvester’s identity is implicit and those data are confidential.

For example:

Someone is presenting on the total landings of deepwater catshark for 2005. The presenter would need to be aware that if less than three dealers purchased catshark for that year then it is a violation of the fisheries rule of three to show any totals of landings. Or, if less than three fishermen catch and land catshark then it is a violation of the fisheries rule of three to show any totals of landings.

Are the data with unknown participants confidential?

If the fishery participants are unknown (i.e. the identities of the dealer or fisherman were never reported or otherwise are not included in the data), there must be at least 3 records included for data summaries to be considered non-confidential.

What is the benefit to having confidential data access?

Many requests for information can be answered using the non-confidential views such as landings by species, state, and year. However, some analyses (such as stock assessments) require more detailed information than can be obtained from the non-confidential views. In those cases, access to confidential data becomes necessary as either an ongoing need or a custom data request.

To determine the difference in total landings between confidential and non-confidential landings, users can check coast-wide totals using non-confidential to confidential comparison queries available in the non-confidential queries.

Once an individual has access to the confidential queries in ACCSP, their access and the results of their queries are limited to the program partners with approved access. For example, if data for the deepwater catshark was collected by NMFS, Florida, and Virginia, an individual would need permission to see the data from all three partners.  If the user only has access to NOAA Fisheries and Florida then the data from Virginia would not be presented in the results of the query. Therefore individuals will only see complete data if you have access to all Program Partners with data in which you are interested. You may need to inquire via email to support@accsp.org to determine which partners have collected the data relevant to your needs.

How should I present confidential data?

Confidential data can only be disclosed to or accessed by authorized users. You should be aware of the authorization privileges of those to whom you are presenting data. It is the sole responsibility of the person extracting confidential data from ACCSP to ensure that confidential data are not disclosed via presentation, publication, or other distribution. Users will be held accountable for any violations by the partner granting access.
  • Sensitive data are only to be released to the public in aggregate form, such that the identity of the submitter(s) cannot be determined either from the present release alone or in combination with other releases.
  • Be aware that simply removing participant (dealer, fisherman, and vessel) name is not sufficient to ensure confidentiality of ACCSP data.
  • Pooling may be done across years or areas (states) to best fit the intended presentation or analysis (e.g. group several states when one state has only one harvester).
  • Alternatively, data cells with confidential information can be masked with another symbol (*) and the totals adjusted downward for presentation to ensure the confidential data cannot be determined by subtraction.
  • When presenting minimum or maximum data, or range of values data, users should present the information so that it summarizes the data to at least 3 participants, such as a histogram of data in a several categories (e.g. <500, 500-1000, >1000), or statements such as 90% of the data falls between [low value] and [high value].

What happens if confidential data are released?

ACCSP acts as the stewards of the data owned by the program partners. Therefore the confidentiality laws, rules, and regulations of the partner agency that originally collected the data apply and shall prevail.

If confidential data are released, ACCSP will immediately revoke data access and the security contacts of each program partner to which you have access will be notified.  Program Partners will evaluate the information and provide appropriate course of action.

Each program partner of the ACCSP may have its own civil and criminal penalties for unauthorized disclosure, misuse, or other violations of the confidentiality of fisheries data.  Examples of partners with additional regulations and penalties:

  • Connecticut:  “…fined not more than one thousand dollars or imprisoned not more than thirty days or both and each such violation shall constitute a separate offense.”
  • NOAA Fisheries: The Trade Secrets Act states that any person disclosing confidential data “…shall be fined up to $1,000 under this title, or imprisoned not more than one year, or both…”

How do I request access to confidential data?

Begin by completing the Application for Confidential Access. This application should be filled out for each program partner that is a source of the confidential data you will be using.

By completing the Application for Confidential Access you are acknowledging that you:

Understand the “Fisheries Data Rules of Behavior” and you are fully aware that each program partner of the ACCSP may have their own civil and criminal penalties for unauthorized disclosure, misuse, or other violations of the confidentiality of fisheries data. You also understand that you may be subject to those penalties under federal orders or state regulations.

Fax pages 1 and 2 of the application to the security contact (listed on page 4 of application) for the appropriate program partner. Also, send any additional forms that may be required to the appropriate program partners.

(NOTE: expiration date set by program partners, and automatic reminders to users of expiration within 60 days, with automatic removal (and email confirmation) of partner access upon expiration dates.)

What happens after you fill out the application?

Access to confidential data requires approval of each program partner that collects those data.

The process for approval by a program partner typically includes assessing the need for data at the confidential level, receipt of a signed non-disclosure form, determining whether the access should be continuous or one-time and returning the completed form to ACCSP.

Once approved staff will update your user status to include access to confidential data from the appropriate program partner. Users receive an email confirming changes in confidential access.

Any questions on the release of data should be directed to the security contact of the program partner that collected those data.